Privacy Policy

This Privacy Policy is applicable to any personal information, which is given by You to Us ("User Information") via this web site. This Policy is devised to help you feel more confident about the privacy and security of your personal details.

"You" shall mean you, the user of the Site. "We/Us" means Spell Wizards Ltd "Users" means the users of the Site collectively and/or individually as the context allows.

We process personal data only in strict compliance with the General Data Protection Regulation 2016/679.

All Spell Wizards Ltd data is stored and processed in the UK via Netcetera who We use as a data processor under their data processing addendum (DPA). For more information about Netcetera visit https://www.netcetera.co.uk/about/gdpr/

The data controller of your personal information is Spell Wizards Ltd which is registered with the Information Commissioner’s Office (“ICO”) with registration number A8451964.

Data Collection

When using the Site and its services You may encounter areas where You may be asked to enter User Information. Such User Information will be used in accordance with this Privacy Policy and for the purposes for which it was collected, for any other purposes specified at the collection point.

What data we collect

School data

We collect the school name and address plus minimal contact details. We collect this data for billing purposes.

User account data

This applies to all account holders including teachers, parents or guardians and children.

Name - Our system asks for a name for all users. This is for your convenience and a pseudonym is perfectly acceptable.

Username - All users have a unique username that can be changed at any time. This username is publicly visible in certain places such as where a user owns a list and that list is found in search. For this reason usernames for children should not be identifying beyond first name and last initial and our system generates usernames following that pattern when one is not provided.

Unique Pupil Number (UPN) - Schools can associate a pupil's UPN with their user account to enable that pupil to be moved between class groups more easily. This can be deleted from a user account at any time.

Email - Email address is requested for all teacher and parent or guardian accounts to allow system communications. Pupil records may optionally include an email address for sign-in purposes and very rarely, system communications. We do not share email address information with anyone.

Password - We collect or generate a password for all users to access Spell Wizards Ltd. We only store an encrypted form of the user password so that in the event of a data breach no password data will be accessible. As a consequence of not storing passwords in plain text teachers, parents or guardians may wish to hold their own record of pupil logins for reference. If this is the case, these should be stored securely according to the school's data protection policy.

Spelling History data

Our system stores and generates data based on activity in our game. This data is for internal system use only and is used to monitor usage and performance as well as to allow teachers, parents or guardians to target spelling tasks as appropriate. This data is not shared in any way.

Cookies

You should be aware that by using the site, information and data may be automatically collected through the use of Cookies. "Cookies" are small text files that store basic information that a web site can use to recognise repeat site visits and, as an example, recall your name if this has been previously supplied. We may use this information to observe your internet use and to compile data in order to improve the Site, target the advertising and assess general effectiveness of such advertising.

Cookies do not attach to Your system or damage Your files.

How We may use Your data

By entering Your User Information via this Site You accept that we may retain Your User Information and that it may be held by Us or any third party company which processes it on Our behalf. We shall be entitled to use Your User Information for the following purposes:

1. market research, including statistical analysis of user behaviour.

2. in order to enable Us to comply with any requirements imposed on Us by law or court order; and

3. in order to send You periodic communications (this may be by SMS or e-mail), about features, products and services, events and special offers related to our similar products and services.

Please also note that we do not disclose Your User Information to third parties to enable them to send You direct marketing.

Security & Privacy by Design

Security and Data Retention is very important to Us. Secure Socket Layer ("SSL") encryption technology is used for protection of information in transit for any sensitive transactions such as payments. Additional security procedures are in place to protect the confidentiality, integrity and availability of Your User Information.

By policy, we only collect personal data strictly necessary for the operation of our system and in many cases anonymised data can be used.

We will comply with all relevant Data Protection legislation in relation to the period for which We retain your User information.

Right to access

You have a right to access a copy of Personal Information stored in Our system about You or Your child. This information is available on request via support@spellwizards,co.uk.

Right to be forgotten

You have a right to be forgotten and your Personal Information may be deleted by request. Note that we automatically delete Personal Information after 12 months of inactivity. Note that we do not delete school records as this is not individual Personal Information and this information is required for financial reporting.

Data breaches

We commit to notify users within 72 hours of any breach of Personal Information affecting them.

Consent

In order to sign up for Spell Wizards Ltd you are required to explicitly accept our Terms including that you agree to the handling of Your Personal Information in accordance with this policy.

If you are a school that has Control of children's Personal Information you should gain explicit consent from parents before entering their Personal Information into Spell Wizards Ltd.

GDPR compliance not otherwise covered

Our organisation fully complies with GDPR regulations. If you have any specific queries not covered by this policy please contact support@spellwizards.co.uk.